Create a slicer in excel how to#

Hey, I’m Mark, and I run Excel Off The Grid. With this approach, we can extract the selections with a dynamic array function, and then use those values to drive other calculations.Ĭheck out my previous YouTube video for other formula techniques that can be used with this approach. ConclusionĮxcel does not give us a simple way to use Slicers with formulas. The remainder of the function will just do its thing and spill the required results. To use for your scenario, just replace List with the Table and column name you are using. All the rows which return 1 (i.e., those which are visible) are stacked into a single array, and returned to the worksheet. Effectively the formula applies the SUBTOTAL to each row in the Table. This post isn’t about LAMBDA functions, so we won’t go through the formula line by line. The formula in Cell E5 is: =DROP(REDUCE('',List,LAMBDA(a,v,IF(SUBTOTAL(103,v),VSTACK(a,v),a))),1) Therefore, this may not work on your version of Excel. At the time of writing, this solution uses functions only available on the Beta channel.Sergei was able to create a much nicer function therefore, I have used Sergei’s formula below. I created something that worked but was hideous to read. I must give thanks to Sergei Baklan for helping with this formula.Using a LAMBDA (advanced)Īre you thinking: “Do we really need to use that extra column in the Table? Can’t we just create one formula to handle this?”. Now, start clicking on the Slicer as the selection changes, so does the returned array. To learn more about the FILTER function, check out this post: FILTER function in Excel This formula returns an array of all items in the List column where the corresponding value in the Include column is equal to 1 (i.e., only the visible rows). The formula in Cell C5 is: =FILTER(List,List=1) We will use the FILTER function to return only the visible rows from the Table, which is only those with 1 in the Include column. The next step is to get the plumbing to work between the Table and a formula. The Insert Slicers dialog box will openĬlicking the Slicer will filter the Table.Let’s create the Slicer to use with our data. The formula in Cell C3 is: we are using an Excel Table, the formulas copy down into each row automatically Create the Slicer Of course, we can’t see the hidden rows, so we can’t see the result of the formula, but the hidden rows are 0 (I promise). This method returns 1 for each visible row, or 0 for a hidden row. Instead of using SUBTOTAL for the total, let’s add a column called Include and use SUBTOTAL on each line. The first argument of 103 tells SUBTOTAL to count cells while ignoring hidden rows is the Table name. The formula in Cell B11 is: =SUBTOTAL(103,) Notice that the total at the bottom changes from 8 when unfiltered, to 3 when we have selected 3 items. If we filter the Table, the total changes. The total counts the number of visible rows. The screenshot below shows a Table with the COUNTA, visible cells only, version of the SUBTOTAL function at the bottom. But if you want to know more, here are some useful references:įor our example, we will use the SUBTOTAL function. We will not go into SUBTOTAL or AGGREGATE in detail in this post. I believe there are only two SUBTOTAL and AGGREGATE. In Excel, there are special functions that only calculate on visible rows. This is a Table called List, with a single column, also called List. The data used in the example is as follows:

Create a slicer in excel how to#

But like most things in Excel, the skill is knowing how to connect features together. So, let’s see how we can use a Table in a new way to get around this limitation. Slicers are compatible with PivotTables, PivotCharts, Cube formulas, and Tables…but not standard formulas. When a user clicks on a slicer button, the results change to include only those selected items.

Slicers are an excellent tool for adding interactivity. This method uses only an Excel Table and dynamic array functions. Today, I want to bring you a cleaner option for using slicers with formulas. That method used a dummy PivotTable, to act as the criteria for the formulas to calculate on. A few years back, I created a YouTube video about using slicers with formulas in Excel.